Wesley Enhanced Living Human Resources Coordinator (Part-time) in Philadelphia, Pennsylvania

Overview

Do you aspire to enhance the lives of others while enjoying a positive work environment?

Wesley Enhanced Living (WEL) is dedicated to making a compelling difference in the lives of our residents through providing excellence and innovation in aging services. If you are looking for an inspiring and rewarding workplace, Wesley Enhanced Living is a great place to be!

Wesley Enhanced Living is a retirement community providing Independent Living, Personal Care, and Skilled Nursing services to senior adults. We are seeking individuals whose values align with Wesley Enhanced Living’s values of Grace, Honor, and Integrity. Ideal candidates will be:

  • Kind and Compassionate

  • Honest and Trustworthy

  • Committed to Moral and Ethical Principles

  • Driven to Provide Enhanced Living to Our Residents

Wesley Enhanced Living is working to set a new paradigm in aging services by always doing the right thing and we need YOU to help us discover new ways to achieve this goal.

Discover the Art of Living and Working WEL

Responsibilities

The Human Resources Coordinator is responsible for providing administrative support to the HR Department in all aspects of human resources including but not limited to personnel file maintenance and retention, benefit administration, workman’s compensation, unemployment compensation, recruiting, HRIS, resolution of some payroll issues. The Human Resources Coordinator must be able to work independently, maintain confidentiality and demonstrate sound judgment and initiative.

Human Resources Coordinator essential duties and responsibilities include, but are not limited to:

  • Responsible for creating and maintaining employee Personnel files. Ensures that all necessary paperwork is obtained, complete and filed in a timely manner including regulatory/compliance paperwork and HR records (e.g. I-9’s, health records, benefit’s paperwork, health information, performance reviews etc).

  • Handles all support work including correspondence, reports, memos, excel spreadsheets; coordinates employee meetings and events sponsored by HR.

  • Composes and edits correspondence. Complete employment verification requests.

  • Reconcile and submit invoices to accounts payable.

  • Aid with recruiting – including resume review, telephone screening, interview scheduling, job fairs, etc.

  • Coordinate the on-boarding process, assure all on-boarding requirements are met, schedule new hire orientation and community orientation, etc.

  • Organize community orientation for all new hires by setting up the meeting room and scheduling the managers. Conduct the facility tour and provide backup for the HR Manager if unavailable.

  • Assists with preparation of HR reports as needed, including downloading data from HRIS system into Excel spreadsheets. Generate standard and filtered reports from HRIS system.

  • Assists with annual open enrollment process -- assist employees with enrollment concerns, set up meetings; ensure employee meets eligibility requirements and has provided dependent verification if needed.

  • Answers basic questions regarding benefits and human resources policy; refers more complex questions to HR Manager.

  • Works closely with department heads or designee to resolve payroll problems related to benefits, deductions, PTO and Sick Time; oversees distribution of paychecks and attachments if necessary. Process and approve management timecards.

  • Maintains eligibility schedule for employee enrollment in benefits. Schedules meeting with eligible employees to review benefits. Responsible for overseeing the preparation of benefit packets for new hires. Request benefit supplies from the Benefits Manager and/or carriers.

  • Assist HR manager in completing paperwork for Workman’s Compensation and Unemployment Compensation claims as well as other request for information.

  • Schedules employee individual and group meetings.

  • Manage the Leave of Absence process to include Family Medical Leave Act and WEL’s Personal Leave of Absence.

  • Place wardrobe orders and distribute to the employees. Troubleshoot any uniform issues.

  • Must be knowledgeable of HR laws and regulations and WEL’s policies to answer basic questions; refers more complex request to HR Manager.

Qualifications

Related Experience:Minimum one year HR or customer service experience combined with one year general office experience. Knowledge of employment principles, practices and employee relations a plus with demonstrated knowledge of applicable local, state and federal laws and regulations

Education or Degree Requirement:Minimum two year degree in Human Resources, Business or related field

Licenses, Certifications, Registrations:PHR or SPHR preferred

Equal Opportunity Employer

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ID2018-2695

Location : NameWesley Enhanced Living at Stapeley

TypePart-Time

CategoryHuman Resources